Policies

CBGC welcomes and encourages parent volunteers to serve as coaches. All candidates must complete a background check and meet any league-required training before being assigned to a team. Coaches are selected by the Sports Director based on experience, conduct, and program needs. 

To maintain the quality of our programs and ensure a positive recreational and competitive experience, coaches are evaluated on the following:

• Communication and professionalism
• Leadership and team management 
• Player growth and development through the season.
• Sportsmanship and player engagement.
• Alignment with CBGC values and coaching philosophy

Returning coaches are not guaranteed reassignment. Head Coach volunteers may be reassigned as Assistant Coaches or not placed, depending on team needs. Final selections may be subject to the Athletic Director's approval. 

The following are the policies for the Clinton Sports Park, this includes practice and game days:

• No Smoking or Drinking 
• No Dogs Allowed
• No Soliciting
• No Golf or any Other Sports
• No Climbing on Goals, Nets, or Fences
• No Jumping over Fences
• No Weekend Practices Unless Permitted by the Club
• No Playing on "Closed" Fields
• No one on the Fields but Authorized Coaches and Players
• Pre-Game warmups must be off the Game field.
• Park Only in Designated Parking Areas
• Enter and Exit by Front Gates
• Pick-Up ALL Trash after Practices and Games

Fundraising Policies

• Use of Club Logos - Official logos may only be used for fundraising purposes with written approval from club leadership.
• Product Sales - All CBGC/DMV Legends spirit wear or product sales must be managed through official club-approved platforms or events. No independent sales are permitted using the club's name or logos.
• Approved Team Fundraising Activities – Fundraising must be conducted through officially sanctioned club events or campaigns. Teams and individuals may not collect or request funds directly from parents or guardians unless the activity is organized and approved by club leadership.
• Raffles – Raffles are permitted only through official club-led events. Teams and parents are not permitted to host or operate raffles independently.
• Use of Fundraising Funds – Funds raised through approved events may be used for the following:
  • Club-related expenses such as uniforms, equipment, tournament fees, and travel. 
  • End-of-season celebrations and team-building events.
  • Clinton Sports Park, facility enhancements, repairs, and field maintenance. 

All use of funds must be pre-approved by club leadership and supported by the Sports Directors program mission.

Examples of Club-Approved Fundraising Activities Include: 

• Game day -Concession Stand sales
• Club-hosted Homecoming spirit wear and merchandise sales 
• Club-coordinated raffles and special events
• Restaurant give-back nights or community vendor partnerships

If you have a fundraising idea or would like to participate/join our Fundraising committee, please contact specialevents@clintonjets.org. 

All logos affiliated with Clinton Boys and Girls Club, Inc. are copyrighted and trademarked assets. and their use is governed by federal intellectual property laws. These visual marks represent our programs, values, and reputation and must be used with care and in accordance with legal compliance. 

The three officially recognized logos are: 

Shield Logo - This is the official club emblem, used exclusively for organizational communications, formal documents, and materials that represent the overall club. 

DMV Legends Command Logo - This logo is used exclusively by the football program as part of its competitive/select identity. It is permitted only on approved football uniforms, apparel, digital content, and promotional materials. 

DMV Legends Armor Logo - This alternate logo is reserved for use by DMV Legends travel/select teams in other sports. It may only appear on authorized uniforms, gear, communication, or branding related to those programs. 

Unauthorized use, reproduction, alteration, or distribution of any club-owned logo is strictly prohibited and may constitute copyright infringement. This includes use on apparel, merchandise, flyers, websites, or social media without the express written consent of the Executive Board or another authorized designee. 

All requests for logo usage must be submitted in writing for review and approval.

We appreciate your commitment to upholding the professional standards and legal protections of the Clinton Boys and Girls Club, Inc. 

For the safety of all participants, CBGC does not allow drop-offs for any age group. A parent, guardian, or designated adult must remain on-site during all practices, games, and team activities.

Only background-approved coaches and authorized personnel are permitted on the field or in designated player areas. All others must remain in the spectator zone. 

This policy helps ensure a secure, well-managed environment for every participant.

The Clinton Boys and Girls Club (CBGC), DMV Legends program's Travel Policies are in place to, first and foremost, protect the players, families, coaching staff, and ultimately the Club. While traveling with the CBGC, DMV Legends team, all players are to adhere to the club's travel guidelines, provided during the parent meeting. The Club travels in a professional manner, and we expect all parties involved to uphold the standards of the club. Below is the Clinton Boys and Girls Club, DMV Legends program Travel Policy.

All players and their parents or guardians agree to the following policies for Club travel:

• No player will consume or possess alcoholic beverages or tobacco products.
• No player will possess or be under the influence of any drug, narcotic, or controlled substance that has not been legally prescribed to that player by a medical professional.
• Players will obey team curfews set by the coach.
• Tournaments that consist of both male and female teams, casual association during free time will be allowed in public areas only; absolutely no player will enter the room of any player of the opposite sex.
• Players’ get-togethers will take place only in approved hotel areas. Approved areas are game rooms, pool areas, exercise rooms, lobbies, and restaurants. Joy riding in elevators and roaming the hallways is not acceptable. Running and playing soccer in the hotel areas is prohibited.
• A player whose parents are not on the trip or at the hotel, must have an adult present on the trip to report to; the player must keep this adult informed of their whereabouts at all times.

Prior to the trip, parents not traveling (or not staying in the hotel with the players) are responsible for making arrangements with one of the other adults to chaperone their child. However, all parents and players acknowledge that the ultimate responsibility for the conduct of each player lays with the player and his/her family. Further, it is understood that violation of the Travel Policy rules of conduct will result in discipline by the player’s coach or the Club.

Each parent, guardian, and player waives all rights to make any claim for injury or other loss against the Clinton Boys and Girls Club, it’s competitive program DMV Legends, or another parent, player, coach, guardian, or any agent of the club who drives, supervises or chaperones players during a club trip, tournament or other organized club event, unless the injury or loss is the result of that person's or entity's gross negligence or intentional misconduct.

The Clinton Boys and Girls Club operate on a two-year uniform cycle, during which official uniforms will remain consistent across all applicable teams. A new cycle of uniforms will be released every two years, and families will be required to purchase the new kit at the start of that cycle unless otherwise communicated by the Sports Director. Players joining mid-cycle may use existing inventory if available. 

Only designated programs - Basketball and Tackle Football are required to return uniforms at the end of each season. All other program uniforms are player-owned and do not need to be returned. 

Information Collection and Use:

We respect each site visitor’s right to personal privacy. To that end, we only collect information as disclosed in this Privacy Policy. Our web server does not automatically recognize any information regarding the domain or email address of visitors. The primary information we collect comes from:

• Our official registration database, and
• Forms used for surveys or to respond to inquiries related to our sports club.

This information is used solely for administrative, operational, or communication purposes and is never shared with outside organizations without prior consent.

Our coaches and staff are only provided with limited roster information that includes a player’s name, age, birth date, and uniform sizes (as applicable). All other pertinent registrant information—including contact details, medical data, and payment history—is not disclosed to coaches or volunteers unless required for safety or compliance purposes and approved by club leadership.

Users will never be asked to submit information from unofficial email addresses or domains outside of the club’s authorized communications. Additionally, users should never send credit card or sensitive personal data via email. Secure upload, faxing, or scanned form submissions are acceptable.

All team communication must occur through a secure, club-approved app or platform that does not display personal information to the public or other users. We are committed to protecting the privacy and safety of our members at all times.

Notification of Changes:

If we decide to change our privacy policy, we will post those changes to this privacy page. 

CBGC monitors weather and field conditions closely to ensure the safety of all participants. In the event of thunder or lightning, activities will be delayed for 30 minutes per occurrence. Each new instance resets the delay. No activities may take place during active storms.

Decisions vary by facility:

• For M-NCPPC and school-based gyms or fields: Closure decisions are made by the facility owner (M-NCPPC, private owners, or the local school board). CBGC must comply with their directives.
• For Clinton Sports Park and other CBGC-managed sites: Weather and field decisions are made by CBGC Athletic staff in coordination with our Facilities Director.

Closure notices will be communicated via:

• Team communication app
• CBGC website and social media

If no closure is announced, activities will proceed as scheduled. For teams in external leagues, reschedules, if applicable are handled by the league.